Top 4 Reasons to Use Electronic Signature (e-signature)
There are two extremes regarding the opinion people have of advanced technology. At one extreme there are laggards who adopt a particular technology standard only when they have no other alternative available at hand, and on the other extreme are early adopters who are always eager to make the first move and benefit from the advancements in technology.
We witnessed the same scenario in the case of electronic signature. There are laggards who know nothing about the advantages of this incredible technology and ask ‘why should I bother using them when they require merely 2 seconds imprinting my signature?’ On the other hand are people who have already used in this technology and are head over heels in love with it.
Here, we list out top four reasons as to why you should join the second league and make your lives more convenient:
In this competitive world, where you need to make your processes so efficient that your product or service is the best and yet the first to reach the market, businessmen are ready to invest endless money into their daily operations.
Electronic signature result in cutting the price of routine operations by saving you the money that you would have otherwise invested in courier, faxes, printing and scanning of documents if you use electronic version of documents. Stationery cost will also be eliminated a great deal when you are using the digital alternatives.
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Electronic signature gives, over and above everything else, immense ease and convenience in conducting the daily operations of your business. It saves you from a lot of hassle by easing the daily processes that otherwise cause considerable irritation.
Just a simple matter like finalizing a business deal with a service provider may take days and days, since the document has to travel back and forth between the concerned parties before reaching an agreement. If the agreement was being attempted with a physical equivalent, it would cost you more in terms of monetary as well as mental strain.
Perhaps the best thing about electronic signature is that it bestows your document with enhanced security. A confidential piece of document that you sealed with your signature is always prone to unauthorized access and illegal manipulation.
With a secure set of Public Key Infrastructure (PKI), electronic signature protects your important documents. For as long as the signature remains valid on that given document, no person can access it without possessing the public key uniquely associated with that document.
Another common problem faced in every business regardless of its size is the efficient management of all records. Whether you file them in folders or stack them in drawers, it is always a mess, and you are unable to find the required piece of information whenever you are in a hurry.
With the electronic signature software maintaining a log of each time you use it, and having a unique set of keys associated with every document, you can be pretty sure that you will not lose record of any document. Efficient retrieval of documents saves you substantial time and effort.
For years, electronic signatures have been solving our problems, and we can just hope that they continue to do so!
Anna Stacy has in-depth knowledge and experience of electronic signature solutions. Her basic forte lies within process optimization and process re-engineering, and has a long-term obsession with e-sign. She is a leading source of what’s hot and what’s not in the online digital signature space.
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